Terms of Reference Evidence to Policy Fellowship Program

A. Introduction

The majority of health policies in Indonesia were created as a result of policymakers’ political goals, assumption and sometimes we hardly find a policy informed by evidence. Indonesia has 34 provinces within 514 local authorities; therefore, this large number could become a great barrier to decide which policy will be suitable for most subnational levels and what policy should be customize to local context. Understanding these reasons, CHPM have been establishing a network named Jaringan Kebijakan Kesehatan Indonesia (in English Translation “Indonesian Health Policy Network”) and aiming to support the subnational and local government and researchers. From our experience collaborating with another university or research centers, we found out that Indonesian Health researchers are struggling to provide evidence-informed policy recommendations and developing their strategy to engage with local stakeholders (policymakers). Based on these considerations, CHPM aims to establish a Policy Fellowship Program.

B. Purpose and learning objectives

CHPM aims to establish a Policy Fellowship Program with the following objectives:

Promote evidence-informed policy to all fellow
Build the capacity of selected fellows in producing quality policy research and analysis, as well as produce knowledge translation product.

C. Benefits of Program

	Policy makers	Researchers
Individual Mentee	Improving their knowledge, awareness, competencies and skills regarding knowledge translation process and its products. Fostering their ability to assess needs, synthesize and communicate their products from a policy lens. A future career investment for networking and knowledge	Improving their knowledge, awareness, competencies and skills regarding knowledge translation process and its products. Fostering their ability to assess needs, synthesize and communicate their products from a policy lens. A future career investment for networking and knowledge
Home Institution of Mentee	Having a staff with knowledge translation competencies. Being able to deal with health research and product knowledge appropriately. Promoting their policy is based on evidence (Institution Branding)	Having a staff with knowledge translation competencies. Disseminating his/her knowledge to their co-workers Their knowledge product is ready to be delivered to potential policy maker.

D. Mentors and Participant

Name	Pirotiy Topic	Institutions	Province
Agus Fitriangga, MPH	Tuberkulosis (TB)	Universitas Tanjungpura	Kalimantan Barat
Stevie Ardianto Nappoe, MPH	KIA	Save the Childern Indonesia	Nusa Tenggara Timur
Kasman Makkasau, M.Kes	JKN	Dinas Kesehatan Kota Parepare	Sulawesi Selatan

Team for Fellowship Program

Mentor: Andreasta Meliala (Director of CHPM)
Instructors:
1. Shita Dewi (Director of Program Fellowship and Health training specialist)
2. Clara Abou Samra, MPH, An Evidence Lead Specialist at the Knowledge to Policy (K2P) Center at AUB
3. Rana Saleh MPH, The Advocacy and Evidence Lead Specialist at the Knowledge to Policy (K2P) Center at FHS-AUB
4. Rayane Nasreddine, Communication Officer at the Knowledge to Policy (K2P) Center at FHS-AUB
Facilitators: Relmbuss Fanda, Tri Muhartini, Agus Salim and Kurnia Putri Utomo

E. Time and method of activity

Date : August, 10 – 28 2020
Time : 10.00 – 14.30 WIB
Link Zoom : will be provided with a following email
Person in charge : Shita Listya Dewi

F. Agenda Timetables

DAY1

DAY 2

DAY 3

DAY 4

DAY 5

DAY 6

DAY1

Day 1: Program Introduction

To be introduced to the mentorship and the policy fellowship program
To discuss fellowship program deeply and impact of it with fellows in a one on one meeting
To understand the contract between Fellows member and CHPM

Time	Activity	Speacker / PIC
Introduction: Evidence to Policy: A Policy Fellowship Program: (August 10, 2020)
13.00 – 14.30	Welcome Participant and Program Introduction Purpose of Mentorship program Mentorship Team Fellow Deliverables Timeline for evaluation Course Rundown	Dr, dr Andreasta Meliala, MARS
Fellow oriented discussion: Follow up interviews with Fellows
13.00 – 14.30 (12 Agustus 2020)	Discussing about program deeply with fellows (Policy Makers)	Tim CHPM
13.00 – 14.30 (13 Agustus 2020)	Discussing about program deeply with fellows (First Researcher)	Tim CHPM
13.00 – 14.30 (13 Agustus 2020)	Discussing about program deeply with fellows (Second researcher)	Tim CHPM

DAY 2

Day 2. Understanding Evidence based Policy

To introduce participants to the health policymaking process and the role of research evidence in health policy decisions
To enhance participants’ skills in designing search strategies for effective search
To understand the role of evidence synthesis in influencing policy decisions

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Time	Activity	Speaker/ PIC
Introduction: Understanding Evidence based Policy: (August 24, 2020)
10.00 – 10.30	Introduction of Program Fellows participant introductory: Fellows Identity 3 objectives to tackle during the fellowship program Priority topic Plan to tackle the priority topic Impact expected	Shita Listyadewi
10.30 – 11.15	The role of research evidence in health policy decisions: Policy Agenda Policy Implementation	Shita Listyadewi
11.15 – 12.00	Search Strategies Boolean Operator Truncation Document Search	Agus salim
12.00 – 13.00	Break
13.00 – 14.00	Evidence synthesis in influencing policy decisions	AUB
14.00 – 14.30	Search Strategies Exercise	Agus Salim

DAY 3

Hari ke-3 policy fellowship: Knowledge translation products

To acquaint participants with the different knowledge translation products available to support the use of research evidence in policy decisions. Participants will be introduced to the different steps involved in preparing a Policy Brief/ Briefing Note. Policy Brief are one of the most common knowledge translation tools for influencing policy agenda and action.
To support participants in developing a problem statement.
To introduce participants to the process of developing the underlying factors and elements/options of a policy brief

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Time	Activity	Speaker / PIC
Introduction of Knowledge translation: (August 25, 2020)
10.00 – 10.30	Knowledge translation product: Policy brief and Briefing notes Knowledge Translation Products Introduction of Policy Brief and Briefing Notes Key Ingredients of Effective Policy Briefs and Briefing notes.	Tri Muhartini
10.30 – 12.00	Framing a Policy Brief: Problem Statement Problem Characters and Standards Learning from problem statement of CHPM policy Briefs. Open discussion between fellows and mentors Framing a policy brief: Underlying Factors and Options Component of the underlying factors and options Learning from underlying factors of CHPM policy Briefs. Open discussion between fellows and mentors Write individual policy brief	Tri Muhartini
12.00 – 13.00	Break
13.00 – 14.00	Exercise and wrap problem statement	Tri Muhartini
14.00 – 14.30	Review for first day activities	Relmbuss Fanda

DAY 4

Day 4 of the policy fellowship: Developing a policy brief outline

Participants will work to develop an outline for a Policy Brief / Briefing Note for a topic on which they are currently working on (as part of their involvement in the policy fellowship program) or would like to work on in the future.

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Time	Activity	Speaker / PIC
Develop a policy brief outline: (August 26, 2020)
10.00 – 10.30	Review underlying factor and Options	Tri Muhartini
10.30 – 12.00	Application exercise: Writing Underlying factors	Team
12.00 – 13.00	Break – lunch – Praying Time
13.00 – 14.00	Application exercise: writing the options	Team
14.00 – 14.30	Review dan evaluasi aktivitas hari ke-4	Tri Muhartini

DAY 5

Objectives of Day 5 of the policy fellowship: Presenting and Reviewing by mentor and expert.

To present the Policy Brief/Briefing Note outline including the problem statement, underlying factors and elements/options
To review fellow’s policy outlines and provide expert inputs on those.
To introduce participants to media engagement

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Time	Activity	Speaker / PIC
Presentation of individual policy brief outlines: (August 27, 2020)
10.30 – 11.00	Presenting a policy brief: Underlying Factors and Options (First fellow)	Team, mentors and expert
11.00 – 11.30	Presenting a policy brief: Underlying Factors and Options (Second fellow)	Team, mentors and expert
13.00 – 12.00	Presenting a policy brief: Underlying Factors and Options (Third Fellow)	Team, mentors and expert
12.00 – 13.00	Break
13.00 – 14.30	Knowledge Uptake: Policy Dialogues	Rana S

DAY 6

Objectives of Day 6 of the policy fellowship: Next steps and Advocacy.

To introduce participants to advocacy and media engagement
To develop a knowledge uptake plan for the Policy Brief/Briefing Note
To explain about next step activities to control the commitment of fellows

Download Powerpoint link survey

Time	Activity	Speaker / PIC
Advocacy and Uptake Plan: (August 28, 2020)
10.00 – 11.30	An uptake plan for the Policy Brief/Briefing Note Stakeholder Mapping.	Shita Listyadewi Tri Muhartini
11.30 – 13.00	Break – Lunch
13.00 – 13.30	Media Engagement	Rayane N (K2P)
13.30 – 14.30	Advocacy in Health System	Rana S (AUB)
14.30 – 15.00	Next steps: the commitment to draft a full policy brief	Shita Listyadewi
15.00 – 15.10	Review and evaluate for day activities	Relmbus F
15.10 – 15.20	Closing ceremony	Dr, dr Andreasta Meliala, MARS

G. Acknowledgement

CHPM would like to acknowledge the team at Knowledge To Policy (K2P) Center for their technical support as part of the K2P Mentorship Program to CHPM institutions. CHPM admits the Alliance for Health Policy and Systems Research at the World Health Organization for financial support as part of Knowledge to Policy (K2P) Center Mentorship Program [BIRD Project].